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How do I share appointment slots with my students?

Having created appointment slots for your one-to-one sessions with your students, the following will explain how you can advertise these to your students so that they can sign up for a slot.

If you are looking to conduct these appointments online, then unique Google Meet (online meeting) links are automatically generated and added to each appointment as somebody books onto a slot (in other words, you don’t need to do anything else when setting the appointments up – Google sets up web conferencing automatically).

  1. Go to Google Calendar.
  2. Locate the Appointment slot event in your calendar and left-click on it.
Screenshot showing the weekly page in Google Calendar and with an arrow pointing to an Appointment slot event.
  1. In the pop-up window, right-click on the Go to appointment page for this calendar link (1, below) and select Copy link address from the pop-up menu (2).
    (For Mac users, you will need to use CTRL + mouse click)
Screenshot showing the pop-up displayed having clicked on an Appointment slot events. The screenshot highlights the 'Go to appointment page for this calendar' link and the option to copy the link to the clipboard.
  1. To invite students to book an appointment slot, you can now paste the link into an email to your students or alternatively share the link in Moodle.

You may also find the following article(s) useful:

Updated on May 4, 2020

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