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How do I create appointments in Google Calendar?

With Google Calendar, it is possible to set up a block of time to advertise when you are available. This time can then be split into smaller blocks of time, each for a fixed duration which can then be reserved by other people, perfect for booking one-to-one appointments with your students.

If you are looking to conduct these appointments online, then unique Google Meet (online meeting) links are automatically generated and added to each appointment as somebody books onto a slot (in other words, you don’t need to do anything else when setting the appointments up – Google sets up web conferencing automatically).

Create a block of appointments

  1. Go to Google Calendar.
  2. Click on Create to create an event.
Screenshot of Google Calendar with the Create button highlighted.
  1. In the pop-up window, complete the details for the appointment slots:
Screenshot of the initial configuration options when creating an event in Google Calendar.

Give each of the Appointment slots a suitable name (1, above). Click on the Appointment slots tab (2) and then select a time-frame (3) for when the Appointment slots will be made available. Select the duration for each Appointment slot (4) and, finally click on More options (5).

The pop-up will expand to reveal more configuration options:

Screenshot of the expanded configuration options when adding/editing an event in Google Calendar.
  1. You may wish to enter a description (1, above) for the appointments; for example, the location for the drop-ins.

Please be aware that adding Guests (2, above) here is not the same as inviting students to the drop-ins. Adding guests here will add them to all of the appointment slots and they will also receive notifications when an appointment slot is booked. This should only really be used for people that may be assisting you with the appointments or administrative support.

  1. Finally click on Save (3).

You may also find the following article(s) useful:

Updated on June 10, 2020

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